JEWELRY SAMPLE APPROVAL CHECKLIST
TEYING buyer worksheet | Updated October 14, 2026

HOW TO USE
Use one record per design and sample revision. Enter actual observations and
measurements, including units. Mark each item Approved, Change required,
Pending confirmation or Not applicable. Attach the referenced evidence.
An incomplete checklist or "looks good" message is not a bulk release decision.

RECORD AND REFERENCE
Buyer / company:
Design reference / name:
Sample reference and revision:
Date received / date reviewed:
Reviewer and approval authority:
RFQ / drawing / quote revision being checked:
Sample photos and file names:
Physical reference sample identifier and agreed custodian:
Previous sample revision, if applicable:

MEASURED SPECIFICATIONS
For each relevant measurement, record:
Item | Agreed target and unit | Agreed tolerance, if any | Measured result |
Status | Evidence / required action

Product length / width / thickness:
Ring size / chain length / other size:
Weight:
Stone / pearl / decorative-part dimensions:
Critical fit or assembly dimensions:
Other measurements:
Measuring method / instrument and measurement date:
Differences from drawing and whether each difference is approved:

MATERIAL, FINISH AND APPROVED COLOR
Base material and specification confirmed in writing:
Material / component document references and any missing documents:
Plating or surface process and agreed specification:
Approved color reference identifier (physical sample / reference code):
Lighting used for comparison:
Polish, texture, coverage and visible surface observations:
Sharp edges, scratches, marks or inconsistent finish observed:
Status and evidence for material, finish and color:
Any proposed claim requiring separate testing / documents:

FUNCTIONAL AND DECORATIVE COMPONENTS
Record observation, status and evidence for each relevant item.
Clasp / closure operation:
Chain, jump rings and connecting parts:
Earring posts and backs:
Stone setting security and alignment:
Pearl matching / enamel coverage:
Buyer-supplied or supplier-sourced component references:
Logo / engraving / marking placement and artwork revision:
Weight, balance and intended-use comfort observations:
Other function or assembly checks:
Component changes still required:

PACKAGING AND LABELS
Packaging type, dimensions and material references:
Card / pouch / box fit and protection observations:
Approved packaging artwork revision:
Logo, barcode, label and insert checks:
Individual packing / outer-carton requirements:
Packaging sample reference and photos:
Packaging status and unresolved changes:
Packaging MOQ and quantity confirmed separately:

TESTING AND DOCUMENT REQUIREMENTS
Target sales market:
Required tests / documents agreed for this project:
Received evidence, report reference and product / revision covered:
Missing or pending evidence:
Person responsible and required completion date:
Items requiring review before release:
Visual or wear checks alone do not establish compliance or product claims.

UNRESOLVED CHANGES (REPEAT FOR EACH ITEM)
Change ID:
Specification / component affected:
Observed issue and referenced photo / measurement:
Required change:
Responsible person:
Decision / due date:
Revised sample or written confirmation required:
Evidence received and reviewed:
Closed by / date:
Status:

BULK RELEASE DECISION
Decision (select one): Hold / Revised sample required / Approved for bulk
Approved design and sample revision:
Approved drawing, material, finish and component references:
Approved artwork and packaging references:
First bulk quantity per design:
Confirmed color and size allocation:
Sample terms confirmed separately:
Packaging MOQ / quantity confirmed separately:
Agreed quality-control checks and tolerance references:
Timing / shipping basis confirmed with supplier:
Open items that prevent release:
Items closed and supporting evidence:
Written release reference / file:
Authorized buyer approver and date:
Supplier acknowledgement reference and date:

TEYING bulk orders start at 60 pieces per design across all jewelry product
lines. Confirm sample terms, color and size allocation, and packaging MOQ
separately. Sample approval creates a reference; bulk quality-control checks
remain necessary. Release only the revision and specifications named here.

REORDER AND REVISION CONTROL
Reorder reference and date:
Previous approved sample / drawing / artwork revision:
Changes requested (material / finish / component / size / artwork / packaging):
Supplier-proposed substitutions or changes:
Specification differences reviewed by:
Decision on revised sample or written confirmation and reason:
New approved revision, if changed:
Reorder quantities per design and confirmed allocations:
Updated testing / document requirements, if any:
Reorder release approver, date and written reference:
Supplier acknowledgement reference:
Save this record with the drawings, quote, photos and physical reference
sample identification so the next order can be checked against the same basis.